Note: This tutorial shows you how to set up Microsoft Outlook 2003® to work with your e-mail account. This tutorial focuses on setting up Microsoft Outlook 2003, but these settings are similar in other versions of Microsoft Outlook. You can set up previous versions of Microsoft Outlook by using the settings in this tutorial.

To Set Up Your E-mail Account in Microsoft Outlook

1. In Microsoft Outlook, from the E-mail Accounts menu, select Tools.
   
2. On the E-mail Accounts wizard window, select Add a new e-mail account, and then click Next. 
   
3. For your server type, select POP3 and then click Next.
   
4. On the Internet E-mail Settings (POP3/IMAP) window, enter your information as follows:

Your Name

You should now enter the display name which is used to discribe yourself or your business when others receive your email. In our example, we have chosen to use the business name "Your Company Ltd". You could enter your own name here if you wanted to.

E-mail Address

Now enter the email address you wish to use for sending email. In this example, we've usedyou@yourdomain.com.

User Name

For the User Name, enter the full email address, not just the first part of the email address. In our example, we've used you@yourdomain.com.

Password

Your email account password. Please remember that all system and email passwords are CaSe SeNsItIvE. In the past, we have had calls from people having problems with their password, only to find that they have entered a lower-case 'n' instead of an upper-case "N"..

Incoming mail server (POP3)

The incoming mail server should be set to point to the mail server for your domain as per our example, change "mail.yourdomain.com." with your actual domain name (e.g. mail.eight28.com).

Outgoing mail server (SMTP)

The outgoing (SMTP) address should be set as per your ISP's instructions. The reason for this is that you are already authenticated on your ISP's network and sending email via your ISP should be faster.

Click "More Settings".

1. On the Internet E-mail Settings window, go to the Outgoing Server tab.
2. Select My outgoing server (SMTP) requires authentication.
3. Make sure that Use same settings as my incoming mail server is selected. 
   
4. Go to the Advanced tab (optional), and then tick the options to Leave a copy of messages on the server and Remove from server after 10 days.
5. Click OK.
   
6. Click Next. 
   
7. Click Finish.